Loan procedure
The Kröller-Müller Museum has a generous loan policy in order to allow our own collection to be displayed elsewhere as much as possible. The institution requesting the loan must meet the loan conditions of the Kröller-Müller and the requested works must be available and suitable for loan. Only requests submitted in writing will be considered. Due to the large number of requests we cannot be available for prior consultation in person or by phone regarding loan requests.
Requesting a loan
- A loan request must be submitted at least six months before the opening date of the exhibition.
- For loan requests of eight artworks or more, the request period for the loan is one year.
- Requests for works by Vincent van Gogh and other objects which are part of the permanent exhibition in the museum must be submitted two years in advance.
- Loan requests which are submitted later will not be accepted for review.
The request must include the following information:
- Name and address of the requesting institution.
- Contact details of the person handling the application.
- Exhibition period and title of the exhibition.
- Relevance of requested object(s) to the exhibition.
- List of the requested objects with inventory numbers.
- Facility report of the exhibition location, preferably in accordance with the model of the AAM (American Association of Museums). The facility report will be handled with confidentiality.
- Recent climate data of the exhibition room where the work is to be exhibited, from a period comparable to the loan period.
Send the request to director@krollermuller.nl, for the attention of director Benno Tempel.The Kröller-Müller Museum prefers a fully digital loan correspondence.
The Kröller-Müller Museum aims to provide you with a definite answer within three months of receiving your request.
Costs
The Kröller-Müller does not charge a fee for providing the museum loan. The borrower should however take the following costs into account:
- Transport by a recognised art transport firm.
- Insurance of the objects during transportation and period of the loan.
- Packing material. Note: works by Vincent van Gogh must travel in green Turtles with T+ corner blocks.
- If applicable: costs for conservation or restoration. These costs will be specified and provided beforehand.
- If applicable: costs for travel, hotel with breakfast and per Diem for the courier.
Facilities
The Kröller-Müller Museum has the following environmental and light requirements.
- For paintings and works on paper T 18 - 23º C (+/- 2 º per 24 hours), RH 45% - 55% (+/- 5% per 24 hours).
- For works on paper and photographic material: lighting to a maximum of 50 lux; for paintings by Vincent van Gogh: maximum 75 lux. A maximum of 150 lux is the standard for other objects.
- Requirements may differ for sculptures and in specific cases.
Frames and mounting
Paintings and works on paper which are lent by the Kröller-Müller Museum are always provided with frames and museum glass. The museum has its own mounting system, which can be included if desired. Paintings and works on paper must be secured to the wall in at least two places.
Security
The Kröller-Müller Museum has the following requirements for security:
- During opening times, security guards must at all times be present in the space where the objects are exhibited.
- The exhibition venue must have adequate building and electronic security, with at least certified fire and anti-burglar alarms and systems with automatic alert to legally recognised external first responders and aid teams.
- The objects must be under 24-hour CCTV-surveillance. The video material must be kept for a minimum of 72 hours.
- Additional personnel, electronic and building security requirements may be requested.
- An employee of the Kröller-Müller Museum will possibly visit and assess the exhibition venue beforehand and may request further requirements to adjust the security situation.
Transport
The transportation of the loaned objects must always be done by a recognised Dutch art shipper, preferably HIZKIA, Kortmann or Imming.
In all cases, transport vehicles must be equipped with:
- A climate installation which is set to the requirements of the Kröller-Müller Museum.
- A security system with GPS tracking.
- Air suspension.
- Two English speaking drivers.
In the case of air freight, the exhibition venue must have the status of Regulated Agent (RA) and meet the strict security requirements for the protection and transportation of air freight.
Other
- Reproductions for publications or (online) publicity can be requested for a fee via images@krollermuller.nl.
- Het museum ontvangt twee exemplaren van de tentoonstellingscatalogus.
For any questions about the loan procedure, please contact the registrars of the Kröller-Müller Museum via registrar@krollermuller.nl.
